Governing Body Roles & Responsibilities Committee Structures and Terms Of Reference

CONTENTS

  1. THE GOVERNING BODY

  2. THE ROLE OF THE CHAIR OF THE GOVERNING BODY

  3. THE ROLE OF CLERK TO THE GOVERNING BODY

  4. THE ROLE OF THE CHAIR OF A COMMITTEE

  5. THE ROLE OF THE CLERK OF A COMMITTEE

  6. DELEGATION OF RESPONSIBILITY TO INDIVIDUALS

  7. STAFF DISCIPLINARY COMMITTEE

  8. APPEALS COMMITTEE

  9. PUPILS DISCIPLINE COMMITTEE

  10. FINANCE and RESOURCES COMMITTEE

  11. EDUCATION AND STANDARDS COMMITTEE

  12. HEADTEACHERS APPRAISAL REVIEW GROUP

  13. MEETING DATES FOR ACADEMIC YEAR TEMPLATE

i. *PAY COMMITTEE & PAY APPEALS COMMITTEE - terms of reference are sent out annually by the Governor Services Manager in line with the National Pay Policy.

1. The Governing Body

The Governing Body needs to take a strategic role, act as a critical friend to the School and be accountable for its decisions. It should set aims and objectives and agree, monitor and review policies, targets and priorities

Terms of reference:

  • To agree constitutional matters,* including procedures where the Governing Body has discretion
  • To recruit new members as vacancies arise and to appoint new governors* where appropriate
  • To hold at least three Governing Body meetings a year.*
  • To appoint or remove the Chair and Vice Chair.*
  • To appoint or remove a Clerk to the Governing Body.*
  • To establish the committees of the Governing Body and their terms of reference*.
  • To appoint the Chair of any committee (if not delegated to the committee itself)
  • To appoint or remove a Clerk to each committee.*
  • To suspend a governor.*
  • To decide which functions of the Governing Body will be delegated to committees, groups and individuals.*
  • To receive reports from any individual or committee to whom a decision has been delegated and to consider whether any further action by the Governing Body is necessary.*
  • To approve the first formal budget plan of the financial year
  • To keep the Health and Safety Policy and its practice under review and to make revisions where appropriate
  • To review the delegation arrangements annually.*

*these matters cannot be delegated to either a committee or an individual.

Membership – As per the Instrument of Government (08.01.2013)

Disqualification – as per Regulation 20 and Schedule 6 of the Constitution Regulations

These terms of reference agreed by the Governing Body 29/09/2015

Name of Governor Designation Role End of term of office
1Stuart DaveyParentChair25.02.2017
2 Janet Doolan Parent Vice Chair 17.11.2017
3 Louise Sumner Parent Education and Standards 01.05.2019
4 Stuart Davey Parent Health and Safety 25.02.2017
5 Abdul Mulla Community Co-opted Pastoral and Well-Being 07.12.2018
6 Louise Sumner Parent Child Protection 01.05.2019
7 Joan Bamber Community Co-opted Link Governor 27.01.2019
8 Stuart Davey Parent Finance 25.02.2017
9 Vac Community Co-opted TBA
10 Amy Turner Staff Governor Staff Liaison 26.09.2019
11 Geoff Fitzpatrick Head Teacher N/A
12 Brenda Allen Staff Co-opted Business Services N/A
13 Vicki Clements Staff Co-opted Education and Standards N/A
14 Jenny Riley Staff Co-opted Pastoral and Well-Being N/A
Chair of the Governing BodyStuart Davey
Vice-Chair of the Governing Body Janet Doolan
Clerk (s) to the Governing Body BwD Appointed
Quorum:5 Elected members/ co-opted Community members

2. The Role of the Chair of the Governing Body

  • To ensure the business of the Governing Body is conducted properly, in accordance with legal and Blackburn with Darwen Borough Council delegation requirements.
  • To ensure meetings are run effectively, focusing on priorities and making the best use of time available, and to ensure that all members have an equal opportunity to participate in discussion and decision-making
  • To establish and foster an effective relationship with the Headteacher based on trust and mutual respect for each other’s roles. The Chair has an important role in ensuring that the Governing Body acts as a sounding board to the Headteacher and provides strategic direction

Disqualification – the Headteacher, Staff Governors, Pupils, Staff Members

3. The Role of the Clerk to the Governing Body

  • To work effectively with the Chair of Governors, the other Governors and the Headteacher to support the Governing Body
  • To advise the Governing Body on Constitutional and Procedural Matters, duties and powers
  • To convene meetings of the Governing Body
  • To attend meetings of the Governing Body and ensure minutes are taken
  • To maintain a register of members of the Governing Body and report vacancies to the Governing Body
  • To give and receive notices in accordance with relevant regulations
  • To perform such other functions as may be determined by the Governing Body from time to time

Disqualification – Governors, Associate Members, the Headteacher

4. The Role of the Chair of a Committee

  • To ensure the business of the Committee is conducted properly, in accordance with legal requirements
  • To ensure meetings are run effectively, focusing on priorities and making the best use of time available, and to ensure that all members have an equal opportunity to participate in discussion and decision-making

Disqualification – none

5. The Role of the Clerk to Committees

  • To convene meetings and advise the Committee on procedural and legal matters
  • To attend meetings of the Committee and ensure minutes are taken
  • To perform such other functions with respect to the Committee as may be determined by the Governing Body from time to time

Disqualification – the Headteacher

6. Delegation of Responsibility to Individuals

Any individual to whom responsibility has been delegated is expected to work within the following terms of reference.

Terms of reference:

  • To liaise with the appropriate member(s) of staff
  • To visit the school with the purpose of gathering information concerning their area of responsibility and to increase their knowledge of the School
  • To regularly report to the Governing Body or the Committees, whichever the Governing Body deems most appropriate, on developments and progress within their area of responsibility
  • To raise the profile of the area of responsibility when related matters are considered by the Governing Body
  • To attend training as appropriate

Disqualification – The following functions CANNOT be delegated to an individual:

Functions relating to:

  • The alteration, closure or change of category of maintained schools
  • The approval of the first formal budget plan of the financial year
  • School discipline policies
  • Exclusions of pupils (except in an emergency when the chair has the power to exercise these functions)
  • Admissions
Responsibility Governor Liaising with; Reporting to;
Child Protection, PREVENT and E-Safety Louise Sumner Designated Senior Lead / LA Education and Standards
SEN Louise Sumner DHT Pastoral and Well-Being Education and Standards
Link Governor Joan Bamber LA Governor Support Full Governing Body
Health & Safety Stuart Davey DL Business Services H & S Committee
Finance Stuart Davey Head Teacher Finance and Resources
Premises Stuart Davey Head Teacher Finance and Resources
Human Resources Janet Doolan DL Business Services Finance and Resources
Equality (Race/Gender/DDA) Abdul Mulla, Janet Doolan DHT Pastoral and Well-Being, DL Business Services Education and Standards or Finance and Resources
Community Cohesion PREVENT Abdul MullaDHT Pastoral and Well-BeingEducation and Standards
Looked After Children (CIOC) Louise Sumner DHT Pastoral and Well-Being Education and Standards
Pupil Premium Louise Sumner DHT Pastoral and Well-Being Education and Standards
Pupil Progress and Standards Louise Sumner DHT Education and Standards Education and Standards
Curriculum and Enrichment Louise Sumner. DHT Education and Standards Education and Standards
Parent Partnership Louise Sumner. DHT Pastoral and Well-Being Education and Standards

These terms of reference agreed by the Governing Body29/09/2015
Date of review:September 2016

7. Staff Disciplinary Committee (statutory)

Terms of reference:

  • To make any determination to dismiss any member of staff (unless delegated to the headteacher. (See 2003 regulations)
  • To make any decisions under the Governing Body’s HR procedures e.g. disciplinary, grievance, capability where the Headteacher is the subject of the action.*
  • To determine whether the headteacher shall lead in initial decisions regarding a potential dismissal of a member of staff.
  • To make any decisions relating to any member of staff other than the Headteacher, under the Governing Body’s HR procedures (unless delegated to the Headteacher)
  • To make any determination or decision under the Governing Body’s General Complaints Procedure for Parents and others
  • To make any determination or decision under the Governing Body’s Parental Complaints Procedure, in respect of National Curriculum disapplications, and the operation of the Governing Body’s charging policy:

*cannot be delegated to an individual

Membership – not less than 3 members of the Governing Body

Disqualification – The Headteacher and the Chairman of Governors, due to probable prior knowledge, should not be a member

These terms of reference agreed by the Governing Body 29.09.2015

Name of Governor Date Appointed to the Committee
1 Janet Doolan 29.09.2015
2 Louise Sumner24.01.2017
3 Abdul Mulla 29.09.2015
4 Joan Bamber 24.01.2017
Chair of the CommitteeTBA
Clerk to the Committee * TBA
Quorum (minimum of 2, committee can determine higher number)
Date of review: September 2016

8. Grievance/Appeals Committee

Terms of reference:

  • To consider any appeal against a decision to dismiss a member of staff made by the Disciplinary or Grievance Committee or Head Teacher.*
  • To consider any appeal against a decision short of dismissal under the Governing Body’s HR procedures e.g. disciplinary, grievance, capability.*
  • To consider any appeal against selection for redundancy.*

*cannot be delegated to an individual

Membership – no fewer members than the Hearings Committee

Disqualification – The Head teacher, any members of the Hearings Committee and the Chairman of Governors, due to probable prior knowledge, should not be a member

These terms of reference agreed by the Governing Body 29.09.2015

Name of Governor Date Appointed to the Committee
1 Louise Sumner 29.09.2015
2 Joan Bamber 29.09.2015
3 vac (reserve) TBA
Chair of the CommitteeTBA
Clerk to the Committee * TBA
Quorum (minimum of 3, committee can determine higher number)
Date of review: September 2016

9. Pupil Discipline Committee

Terms of reference:

  • To consider representations from parents in the case of exclusions of 5 days or less (Committee may not re-instate)
  • To consider representations from parents in the case of exclusions totalling more than 5 but not more than 15 school days in one term (meeting to be held between 6th and 50th school days after receiving notice of the exclusion)
  • To consider the appropriateness of any permanent exclusion or any exclusion where one or more fixed period exclusions total more than 15 school days in one term or where a pupil is denied the chance to take a public examination (meeting to be held between 6th and 15th school days after receiving notice of the exclusion)
  • To ensure that the guidance contained in the ’Improving Attendance and Behaviour’ document is practised in the school, with specific reference to the role assigned to the Governing Body.
  • To review the School Behaviour and Discipline Policy, and make recommendations on changes to the Governing Body or relevant committee
  • To differentiate between Welfare and Exclusions (appeals against fixed term or permanent exclusions). See guidance in Autumn Director Report 2006

Membership – 3

NB. The Governing Body may nominate a pool of governors from which three or five will serve as the Discipline Committee to consider particular exclusions. If a governor has a connection with the pupil or the incident that could affect their ability to act impartially they should not serve at the hearing. If, through non-attendance of a governor, four members consider an exclusion, the chair has the casting vote.

Disqualification – The Head teacher. Any Governor with prior knowledge of the pupil or the incident, the Chairman of Governors or a member of staff

These terms of reference agreed by the Governing Body 29.09.2015

Name of Governor Date Appointed to the Committee
1 Janet Doolan 29.09.2015
2 Abdul Mulla29.09.2015
Chair of the CommitteeTBA
Clerk to the Committee * Nick Bellas
Quorum 3
Date of review: September 2016

10. Resources Committee

Finance Terms of reference:

  • In consultation with the Headteacher, to draft the first formal budget plan of the financial year
  • To establish and maintain an up to date 3 year financial plan
  • To consider a budget position statement including virement decisions at least termly and to report significant anomalies from the anticipated position to the Governing Body
  • To ensure that the school operates within the Financial Regulations of the Council
  • To monitor expenditure of all voluntary funds kept on behalf of the Governing Body
  • To annually review charges and remissions policies and expenses policies.
  • To make decisions in respect of service agreements
  • To make decisions on expenditure following recommendations from other committees
  • To ensure, as far as is practical, that Health and Safety issues are appropriately prioritised
  • To determine whether sufficient funds are available for pay increments as recommended by the Headteacher
  • In the light of the Headteacher Performance Management Group’s recommendations, to determine whether sufficient funds are available for increments
  • Comply with the School’s Financial Value Standards

Premises, Health and Safety Terms of reference:

  • To advise the Governing Body on priorities, including Health and Safety of pupils, staff, visitors and site and for the maintenance and development of the school’s premises
  • To oversee arrangements for repairs and maintenance
  • To make recommendations to the Finance and Resources Committee on premises-related expenditure
  • In consultation with the Head teacher and the Finance and Resources Committee, to oversee premises-related funding bids
  • To oversee arrangements, including Health and Safety, for the use of school premises by outside users, subject to governing body policy
  • To establish and keep under review a Building Development Plan
  • To establish and keep under review an Accessibility plan

Human Resources Terms of reference:

  • To draft and keep under review the staffing structure in consultation with the Head teacher and the Finance and Resources Committee
  • To establish a Pay Policy for all categories of staff and to be responsible for its administration and review
  • To oversee the appointment procedure for all staff
  • To establish and review a Performance Management and Appraisal policy for all staff
  • To oversee the process leading to staff reductions
  • To keep under review staff work/life balance, working conditions and well-being, including the monitoring of absence
  • To make recommendations on human resources related expenditure to the Finance and Resources Committee
  • To consider any appeal against a decision on pay grading or pay awards

Disqualification – Any relevant person employed to work at the school other than as the headteacher, when the subject for consideration is the pay or performance review of any person employed to work at the school

These terms of reference agreed by the Governing Body 29/09/2015

Name of Governor / Associate MemberG/AM Date Appointed to the Committee
1 All Governors
2
3
4
5
Chair of the CommitteeStuart Davey
Clerk to the Committee * Nick Bellas
Quorum (minimum of 3, committee can determine higher number)
Date of review: September 2016

11. Education and Standards

Terms of reference:

  • To consider and advise the governing body on standards and other matters relating to the school’s curriculum, including statutory requirements and the School’s Curriculum Policy
  • To consider curricular issues which have implications for Finance and Human Resources decisions and to make recommendations to the relevant committees or the Governing Body such as Pupil Premium and specific grants or allocations (e.g. Sports)
  • To make arrangements for the Governing Body to be represented at School Improvement discussions with the LEA and for reports to be received by the Governing Body
  • To oversee arrangements for individual governors to take a leading role in specific areas of provision. To receive regular reports from them and advise the Governing Body.
  • To oversee arrangements for educational visits, including the appointment of a named co-ordinator

These terms of reference agreed by the Governing Body 29.09.2015

Name of Governor / Associate MemberG/AM Date Appointed to the Committee
1 All Governors
2
3
4
5
Chair of the CommitteeJanet Doolan
Clerk to the Committee * Nick Bellas
Quorum (minimum of 3, committee can determine higher number)
Date of review: September 2016

12. Head Teacher’s Appraisal Review Group

Terms of reference:

  • To arrange to meet with the External Adviser or School Improvement Group Partner to discuss the Head teacher’s appraisal targets
  • To decide, with the support of the External Adviser whether the targets have been met and to set new targets annually
  • To monitor through the year the performance of the Headteacher against the targets
  • To make recommendations to the Finance/Pay Committee in respect of awards for the successful meeting of targets set.
  • To actively support the headteacher in relation to work-life balance issues for themselves and their staff.
  • The governing body also need to appoint one of its non-employee members to be the ‘Review Officer’ to adjudicate on any complaint made by a teacher against a headteacher handling their Performance Management.

Membership – 3

Disqualification –The Headteacher and Staff Governors

These terms of reference agreed by the Governing Body 29.09.2015

Name of Governor / Associate Member Date Appointed to the Committee
1 Stuart Davey 29.09.2015
2 Janet Doolan 29.09.2015
3 Louise Sumner 29.09.2015
Chair of the GroupJanet Doolan
External Review Officer Jeanette Tate
Quorum 2
Date of review: September 2016

13. Meeting Dates for the Academic Year 2016/17

Meeting Autumn term Spring term Summer term
Briefing of Chair of Governors by the LA TBA TBA TBA
Full Governing Body 27.09.2016 24.01.2017 09.05.2017
Education and Standards Committee 29.11.2016 21.03.2017 04.07.2017
Finance and Resources Committee 15.11.2016 07.03.2017 20.06.2017
Head Teacher’s Appraisal Review Group 08.12.2016 TBA TBA
Health and Safety Working Group 30.11.2016 TBA TBA